Exhibitor Resource Center


The Exhibitor Resource Center will be updated through the year with information to help you prepare for the 2018 California HR Conference.  As always, feel free to email any questions to brian@pihra.org or kristyl@pihra.org.
 

Exhibitor Deadlines

March 31 – Early Registration Rate Deadline

July 13 – Early pricing for Badge Scanners expires

July 21 – Exhibitor Directory Information will be submitted for print.  No edits or updates will be accepted after this date.

July 21 – Email your booth raffle prize (if any) so I can list this in the onsite conference guide.

July 31 – Certificate of Liability due

August 12 – All booth staff must be registered

Certificate Of Liability Insurance

As a standard requirement for all of our show exhibitors, it is necessary for your company to carry general liability coverage from and insurance company in good standing.

Requirements include:
Minimum policy limits of $1,000,000 per occurrence and $1,000,000 aggregate

Please include PIHRA and Long Beach Convention & Entertainment Center as additional insured

Professionals In Human Resources Association (PIHRA)
1515 W 190th St., Ste. 530
Gardena, CA 90248

Long Beach Convention & Entertainment Center
300 E Ocean Blvd
Long Beach, CA 90802

All certificates must be sent to sales@rainprotection.net by July 31, 2018. If you do not submit an approved certificate by the deadline, you will automatically be charged $99 for conference through Rain Protection.

Certificate Requirements

Exhibitor Webinar - July 19, 2018

On Thursday, July 19th we hosted an Exhibitor Webinar to update you on everything you need to know.

The webinar starts at approx. 10 minutes into the recording.

Click here to view the webinar.

Discount Attendee Registrations

As an exhibitor you can register up to three people to attend as a full conference attendee including all sessions for a discounted rate of $595 each. Please contact us for more information.

kristyl@pihra.org

Booth Staff Registrations

Please register your booth staff online by August 12 by using the confirmation email you received. There is a button to Add/Edit Booth Staff.

Each 10’x10′ booth is allotted up to four (4) booth staff registrations at no charge and up to four (4) additional booth staff registrations at $25 each

(2) Primary Booth Staff – no charge and includes tickets to lunches

(2) Secondary Booth Staff – no charge, lunch tickets available for purchase

(4) Additional Booth Staff – $25 each, lunch tickets available for purchase

**Please note that you are limited to four (4) booth staff in each 10×10 space at any given time and you must stay within your booth area. We do not permit representatives standing in the aisles to stop attendees as they are walking by.

Lead Retrieval Badge Scanners

Increase your lead efficiency by utilizing Streampoint’s lead retrieval solutions.  Gain immediate access to your prospects’ data and perform quicker follow-ups with your leads.

Online Ordering

Order Form

Exhibitor Kit

The Exhibitor Kit will be emailed to you by our General Services Contractor, after your registration is completed and paid.

The Long Beach Convention & Entertainment Center is a union facility.  This means they have policies on exhibitors bringing their own materials into the hall to their booth.  The best option is to hand carry your items through the front entrance of the convention center. No one exhibitor is allowed to hand carry using more than one person or more than one trip, using rolling dollies or anything else with wheels. Please contact Blaine Event Services and inquire about their shipping and handling services.

Exhibitor Wifi

Shared wifi is provided for the attendees of the conference and can be used by exhibitors, however, the speed during peak expo hours can be slow. If wifi is an important part of your booth display or demo process you can purchase Exhibitor Wifi from SmartCity. Click the link below for more information and to place your order.

Exhibitor Wifi

Where Is My Booth Located?

The CAHR18 booth map will be available on the website

Location Of Exhibits

Exhibit Hall A
Long Beach Convention & Entertainment Center
300 East Ocean Blvd
Long Beach, CA 90802
(562) 436-3636
longbeachcc.com

Exposition Dates

August 27 – 28, 2018

**Exhibitor set-up will be on Sunday, August 26

Sunday, August 26
Exhibitor set-up               12:00pm – 5:00pm
**Due to safety regulations, children under the age of 18 will not be allowed in the exposition hall during set up.
**All exhibits must be set by 5:00pm on Sunday, August 26

Monday, August 27
Exposition Hall Hours      10:30am – 4:00pm

Tuesday, August 28
Exposition Hall Hours      10:30am – 4:00pm
Exhibitor move-out           4:15pm – 6:00pm

No one under the age of 18 will be allowed in the exposition hall during set up or break down as there will be heavy equipment used by the exposition service company.

Included With Your Booth
  • Standard Carpet (padding, upgrades, color change or daily cleaning additional)
  • Four booth personnel registrations per 10′ x 10′ space – access to Marketplace only.  Additional booth personnel registrations can be purchased for an additional charge of $25 each.
  • Exclusive, non-conflicting Marketplace hours to meet with attendees
  • Networking opportunities that include lunch and refreshment breaks
  • One-time use of pre-conference opt-in attendee list
  • Use of the Exhibitor Lounge in the Marketplace
  • Complimentary company listing in printed onsite conference guide, mobile app and conference website directory
  • Special rate for three (3) full conference registrations
  • Lunch for two registered booth personnel on Monday and Tuesday
  • Conference bag with related materials (one per exhibiting company)
  • Complimentary exhibitor training webinar
  • 24-hour Marketplace perimeter security (Although all reasonable measures are taken to secure the exhibit hall, individual booths and materials contained within exhibit booths are the responsibility of the exhibitor).

**Please note that PIHRA has a privacy policy and does not share the contact information of members or event attendees without permission.  Attendees have been given an opt-in option to receive email communications from Exhibitors.  This list will be shared for a one-time distribution before the conference and a one-time distribution after the conference.

Food & Beverage Sampling Guidelines

The Convention Center catering company, Premier Catering, has guidelines for serving food and beverages from your booth. If you intend to offer these items from your exhibit booth, please review the Guidelines for Food and Beverage Sampling and contact Jeanette Finley Dayen at JFinley@LongBeachCC.com

Preferred Providers And Partners

The California HR Conference works with preferred providers and partners that may contact you to discuss their services. These providers include:

    • Long Beach Convention & Entertainment Center
    • Blaine Exposition Services
    • Premier Catering
    • SmartCity
    • Rain Protection Insurance
    • Streampoint Solutions
    • Hyatt Regency Long Beach

If you are contacted by providers other that those listed above, please feel free to contact me for information.

Hotel Accommodations

Book your room at one of the headquarter hotels for more opportunities to network and to get a great rate.

Booking Information

Promoting Your Booth Prizes

We will add a list of exhibitor booth prizes to our onsite conference guide.  Please send a description of your prize (if any) by July 21, 2018. Please note exhibitors will manage their own prize raffles and distribution.

Parking

The Long Beach Convention & Entertainment Center has more than 4,000 parking spaces around the Center in three parking garages and one ground level parking lot. The daily rate is $15. The Terrace Theater Parking Garage is generally open for theater events and has 800 parking spaces. The Arena Parking Garage is open for conventions, tradeshows and Arena events and has 1,460 spaces. The Promenade Parking Garage is open for conventions, tradeshows and special events and has 350 spaces. The Main Parking Lot along Shoreline Drive has 1,500 spaces.

Upload Your Logo

Click on the "Update Directory Info" button from your confirmation email to upload your logo.  This logo will be visible in our online exhibitor directory and online booth map.

Social Media

Did you know that you can add your social media pages in your exhibitor directory file?  We will be “liking” and “following” your social media pages from our conference social media profiles. Your social media links will also be used in our mobile app.  Click on the “Update Directory Info” button from your confirmation email to add your social media sites.

 

Follow & Tag Our Official Hashtag & Accounts!

#CAHR18 
Facebook: California HR Conference
Twitter: @cahrconference
Instagram: @cahrconference
LinkedIn: Professionals In Human Resources Association | PIHRA

Don't forget to follow @PIHRA on Twitter, Instagram and Facebook! #PIHRA

Feathr Sharing Tools!
Exhibiting companies registered before June 6, 2018 have received login access to a customized Feathr Dashboard where you can share banners with your booth number on social media and effortlessly send a CAHR18-Branded email to your contact list to remind them to register. Use these tools to participate in the contest to win a FREE 10’ x 10’ booth (or $2400 sponsorship credit) at CAHR19!

Contact brian@pihra.org for your Feathr link if you registered your booth prior to June 6th.

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