Volunteer at CAHR19
[CAHR19 VOLUNTEER APPLICATION PORTAL CLOSED]
PIHRA has fun and meaningful volunteer opportunities available for the 2019 California HR Conference on August 25 – 28, 2019. All duties are to be performed onsite at the Long Beach Convention Center.
Up to 125 volunteers are needed over the course of 3.5 days. Regardless of the position, volunteers will be able to network with members of the HR community, develop their own professional and leadership skills, and contribute to the success of the annual conference. If you have volunteered previously, please note that the guidelines are revised for 2019. Though you can apply for more than one position, the volunteer opportunity is for one day only, and only one shift in that day. If a volunteer arrives onsite and does not fulfill their duties, they will be charged the onsite price for that day.
ALL VOLUNTEERS MUST AGREE TO:
1. Review the guidelines and sign a volunteer commitment form.
2. Attend ANY training that may be assigned for their role.
3. Once selected, you must complete your volunteer assignment to avoid being charged the onsite rate of a one-day registration.
IN EXCHANGE FOR YOUR COMMITMENT, VOLUNTEERS WILL ENJOY:
1. Invaluable professional and personal development as you network with peers.
2. Connecting with PIHRA leadership and staff.
3. Access to the volunteer lounge on the day you volunteer.
4. Free time to enjoy the conference, also with the ability to attend sessions and visit the Expo Hall.
5. Complimentary lunch and snack breaks on the day of your volunteer assignment.
After the conference, we will survey volunteers for feedback about your experiences and how the process can be improved. Thank you for your commitment to PIHRA and the California HR Conference!
Prior to reading the roles and making selections, please review the volunteer guidelines.
All volunteers will be stationed in the Long Beach Convention Center. Shifts will be consisted of either a half day or full day. Those assigned to the half day shifts on Monday or Tuesday, will receive the 2nd half of that same day as their free time. Those assigned to the full day shifts, or on Saturday, Sunday or Wednesday, will receive one-day conference registration on a different day. Anyone with a volunteer badge will be assigned to a shift and when onsite, will be assumed to be working in their capacity as a volunteer. Unless permitted by PIHRA Staff, during your volunteer shift, we ask that you refrain from taking advantage of conference activities outside of your role. We ask that you utilize your free time at conference to enjoy conference activities at your leisure. Volunteer roles are:
AMBASSADORS/FLOATERS (HALF DAY) – MONDAY, TUESDAY OR WEDNESDAY
The Ambassador/Floater will be stationed at different areas within the Long Beach Convention Center. Duties will include: to be greeters and provide directions to all attendees, speakers, exhibitors, sponsors and guests needing assistance; check attendee badges; direct and monitor traffic; assist with concurrent session rooms, assist alerting AV/PIHRA Staff should immediate help is needed; and other duties as assigned. The Ambassador/Floater will need to be outgoing, helpful, friendly and approachable, as they will be interacting with all attendees and the general public that may wander by our event. The expectation is that Ambassador/Floaters will greet all individuals with a warm smile, ask if they can be of service, and be at assistance whenever needed.
ATTENDEE BAG ASSEMBLERS (FULL DAY) – SATURDAY ONLY
The Attendee Bag Assembler will be stationed in the Volunteer Lounge. Duties will include: assemble conference bags with materials provided by our exhibitors and sponsors, and other duties as assigned.
COACHING ATTENDANTS (FULL DAY) – MONDAY OR TUESDAY ONLY
The Coaching Attendant will be stationed in one of the session rooms assigned for Coaching. You will be assisting at the Coaching Staff by managing the schedule of appointments that have been assigned; notifying attendees of their scheduled appointments; and assisting the Coaching Staff as needed. Organizational skills desired for this role.
EXPO HALL ATTENDANTS (FULL DAY) – MONDAY OR TUESDAY ONLY
The Expo Hall Attendant will be stationed in the Expo Hall, assisting PIHRA Staff with duties as assigned by our Deputy Executive Director. Duties include greeting attendees as they come to the Expo Hall, setting up the general session for the keynote speaker, assist exhibitors and sponsors, scanning badges for lunch, and other duties as assigned.
HEADSHOT TRUCK ATTENDANTS (FULL DAY) – MONDAY OR TUESDAY ONLY
The Headshot Truck Attendant will be stationed in the Expo Hall, assisting the representatives at the Headshot Truck. Duties include setting up and assisting attendees as they take their photos.
INFO BOOTH ATTENDANTS (HALF DAY) – MONDAY, TUESDAY OR WEDNESDAY
The Info Booth Attendant will be stationed at the Onsite Registration Area, working together with PIHRA Staff. You will need to be ready to handle any and all requests that come your way. From lost phones to attendees who have lost their way, you will need to be friendly, quick on your feet and resourceful. You will also need to be organized in order to keep track of requests that come your way, messages that need to be relayed to others and items that will find their way into your hands. While you may not be the ultimate person handling the request, you will need to know what resources are available and who the individual needs to speak to, whether they are an attendee, speaker, and exhibitor, member of the press or member of the general public.
PIHRA BOOTH SET UP (FULL DAY) – SUNDAY ONLY
Volunteers to assist PIHRA Staff in the setup and design of the PIHRA Booth in the Expo Hall.
PIHRA BOOTH ATTENDANT (FULL DAY) – MONDAY, TUESDAY OR WEDNESDAY
The PIHRA Booth Attendant will be stationed at the PIHRA Booth in the Expo Hall. PIHRA Membership is a requirement for this role. Volunteer must be very knowledgeable about PIHRA, PIHRA Membership, membership options, member benefits as well as PIHRA’s Chapters, Specialty Groups and programs. It requires someone with a warm and positive personality, and able to work with minimal supervision. Volunteers will spend most of the day answering questions about PIHRA and possibly recruiting new members. This role is especially well suited for Membership Chairs, Chapter Chairs and longtime members. If selected to volunteer in this role on Wednesday, you will also be assigned to assist with packing up and taking down PIHRA Booth.
ROOM MODERATORS (HALF DAY) – SUNDAY, MONDAY, TUESDAY OR WEDNESDAY
Room moderators will be responsible for keeping the concurrent session speakers on time and adhering to the conference schedule. The Room Moderators will give opening and closing remarks, introduce speakers, can close off their room should it reach the maximum capacity, and square away the room at the close of each session. In some cases, the Room Moderators will assist PIHRA Staff with the general session setup in the morning, as well as to also act as Ambassadors and assist with our Tuesday Night Event. If an AV issue or other challenge arises, moderators will be responsible for notifying the correct party and ensuring the situation is resolved. This role requires verifiable experience as a moderator, preferably at a previous PIHRA conference. Moderators must be comfortable speaking in front of a large group, be articulate and well-spoken, have a commanding presence, and be able to correctly pronounce names that are often long and difficult.
SHRMSTORE ATTENDANTS (FULL DAY) – SATURDAY OR WEDNESDAY
Volunteers in this shift will assist representatives from SHRM with setting up their SHRMStore on Saturday, including unpacking books, stocking the shelves, bookstore layout and design; or on Wednesday, assisting SHRM to pack up and take down the SHRMStore. Ability to lift and carry up to 10 lbs needed.
SOLUTIONS STAGE ATTENDANTS (FULL DAY) – MONDAY OR TUESDAY
The Solutions Stage Attendant will be stationed at one of the three Solutions Stages in the Expo Hall. If you are tech savvy, outgoing and quick on your feet then the Solutions Stage is the place for you. Your role will be to provide tech support to the presenters and help them to load their presentations, trouble shoot if there are any glitches and rally an audience if there are empty seats at the Stage. You may also use a wireless mic to take questions from the audience and make announcements as necessary.
SPEAKER LOUNGE ATTENDANTS (HALF DAY) – MONDAY, TUESDAY OR WEDNESDAY
The Speaker Lounge Attendant will be stationed in the VIP Room reserved for Speakers. In order to provide a seamless and stress-free experience for our presenters, Duties include: checking in speakers as they arrive; provide them with their badge; give them a schedule and conference guide; direct them to their session room; and act as security in the room for their bags they may bring with them. You will also need to check the schedule to alert the PIHRA Staff if a speaker has not checked in at least 30 minutes prior to their session.
SUNDAY EVENING AMBASSADORS (FULL DAY) – SUNDAY ONLY
You will be assisting PIHRA Staff with the three receptions that are being held on Sunday, August 25th: PIHRA Annual Meeting, New Member Reception and Comedy Show. Duties will include checking tickets, coordinating drink tickets (if drinks are being served), seating, and monitor the night’s activities to ensure all attendees remain safe and sane. Other related duties as assigned.
(NEW!) VOLUNTEER LOUNGE ATTENDANT (HALF DAY) – MONDAY OR TUESDAY ONLY
The Volunteer Lounge Attendant will be stationed in the Volunteer Lounge. You will be assigned to assist PIHRA Staff with the volunteers and other related duties as assigned. Duties include: checking volunteers in and out, keeping volunteers to their schedules, assist with volunteer apparel, able to answer questions, and to provide support as needed.
The period to apply to volunteer has closed.
Our submission portal closed Friday, July 5, 2019.
If you have any questions or concerns, please email us at firstname.lastname@example.org.