Exhibitor FAQ

The Exhibitor FAQ will be updated throughout the year with information to help you prepare for the 2024 California HR Conference.  Please email any questions to tim@pihra.org.

Exhibitor Deadlines

April 29 – Book Your Hotel Room

May 1 – Certificate of Insurance Deadline - please send to sales@rainprotection.net

May 13 – Please register your booth staff on the Exhibitor Portal

May 15 – Submit Company Profile information for the Mobile App on the Exhibitor Portal

May 15 – Order your Lead Retrieval Device on the Exhibitor Portal

Exhibitor Schedule

May 20-22, 2024

Monday, May 20
Exhibitor set-up                                         1:00 pm – 5:00 pm

Tuesday, May 21
Exhibitor set-up (light tidying up only)       7:00 am – 8:00 am
Expo Hall Hours                                         9:30 am – 3:30 pm

Wednesday, May 22
Expo Hall Hours                                       9:30 am – 3:30 pm
Exhibitor move-out                                 3:30 pm — 7:30 PM

* Move-out will begin promptly at 3:30 pm

**No one under the age of 18 will be allowed in the exposition hall during set up or break down as there will be heavy equipment used by the exposition service company.

Included With Your Booth


  • Exclusive, non-conflicting Expo hours to meet with attendees
  • Networking opportunities including refreshment breaks
  • Company listing in CAHR24 mobile app
  • 8’ high draped backwall and 3’ high draped sidewall
  • Two booth personnel badges with access to Expo Only
  • Exhibitor Resources to assist you as you plan and prepare for the upcoming event
  • Exhibit space rental does not include any furnishings or utilities and are the responsibility of the exhibitor. Pricing and order forms will be included in our Exhibitor Service Kit.

    **Please note that PIHRA has a privacy policy and does not share the contact information of members or event attendees without permission.  Attendees have been given an opt-in option to receive email communications from Exhibitors.  This list will be shared for a one-time distribution before the conference for an additional cost.

    Hotel Accommodations

    Book your room at one of the headquarter hotels for more opportunities to network and to get a great rate.  Visit the Hotels Page for booking information.  

    *Please note we do not use third party companies to assist you with accommodations.  Many companies will find your information on our website and contact you regarding hotel rooms.  These companies are not affiliated with this conference.

    Payments and W9

    Check your confirmation email.  You will find buttons to print your invoice and pay online.  If you intend to send a check, please make your payment within 30 days of registration to avoid losing your reserved booth.  If you need a W9 form please contact glenn@pihra.org

    Expo Floor plan and Event Information

    CAHR24 Floorplan

    Where is the event taking place?

    Hilton Anaheim
    777 W Convention Way, Anaheim CA 92802

    Certificate Of Liability Insurance

    Per the terms of the contract, ALL exhibiting companies are required to carry general liability insurance in an amount of at least equal to $1,000,000 in the aggregate and $1,000,000 per claim, or, if greater, such amount as may be required by the convention facility, and shall supply PIHRA with a certificate evidencing such coverage and naming PIHRA as an additional insured with right to at least ten days advance written notice of termination.

    PIHRA is pleased to have partnered with Rainprotection to collect certificates of insurance and offer an affordable short-term plan to those companies who do not have existing insurance coverage.

    To review requirements and a sample COI, or to purchase coverage from our partner Rainprotection: Sales@rainprotection.net

    Exhibitor Service Kit

    Gamut, is the official General Service Contractor for the 2024 California HR Conference in Anaheim, CA. It is to your advantage to use Gamut, to assist you with your booth needs at CAHR24. You can use the service kit to:

    • Get information on installation and dismantling instructions
    • Order forms for booth furnishings and audio-visual needs
    • Certificate of insurance forms
    • And other convention center services (internet and phone connections, electrical, plumbing, etc.)

    The Hilton Anaheim is a union facility.  This means they have policies on exhibitors bringing their own materials into the hall to their booth.  No one exhibitor is allowed to hand carry using more than one person or more than one trip, using rolling dollies or anything else with wheels. Please contact Gamut and inquire about their shipping and handling services.

    Booth Staff Registrations

    Each 10’x10′ booth can have up to two (2) booth staff registrations at no charge.  Additional booth staff registrations are available for $250 per person.

    The deadline to register your booth staff online is May 15th through your Exhibitor Portal.

    **Please note that you must stay within your booth area; we do not permit representatives standing in the aisles to stop attendees as they are walking by.

    Lead Retrieval Badge Scanners

    Exhibitors can purchase Lead Retrieval through their Exhibitor Portal in the “Lead Retrieval” tab. The cost is $99.


    Wifi will not be provided at this year’s event, the speed during peak expo hours can be slow. If WiFi is an important part of your booth display or demo process, you can purchase Exhibitor Wifi.  The form to purchase will be available in our service kit.

    Preferred Providers And Partners

    The California HR Conference works with preferred providers and partners that may contact you to discuss their services. These providers include:

    • Hilton Anaheim - The official conference hotel
    • Gamut – our exclusive General Service Contractor
    • Rain Protection Insurance – Insurance Provider
    • Encore – Electrical, Internet

    If you are contacted by providers other that those listed above, please contact our staff.


    The Hilton Anaheim daily rate is $24 per car entry.  More information can be found on their website HERE.

    Contact Us

    We understand that participating at an exhibition can be an overwhelming experience. To assist in your participation, our team will be sending you important exhibitor updates that include all upcoming deadlines, important details from our vendors and current news you will want to know about. The CAHR24 Exhibitor Update is designed to provide valuable information to help make this meeting a rewarding experience for you.

    If, at any time, you have questions regarding these webinars or your participation, please contact Tim Thoms-Cappello, Director of Exhibits & Sponsorships at tim@pihra.org.

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